Documents are an important part of any business. It doesn’t matter if it’s invoices plans, agreements, brochures, designs or videos, every company must transfer and store documents regularly. The way we share files might not always be secure. Cybercriminals can easily gain access to sensitive information when documents are shared on the internet using unsafe methods. Fortunately, there are tools that make sharing and transfer of documents safer.
Online faxing is among the most secure ways to share documents, thanks to encryption. Instead of uploading sensitive documents to the cloud prior to attaching them to an email, and then sending them out online faxing is a way to secure the documents while they are in transit so they can only be read by their intended recipient. This helps businesses comply with privacy laws and reduces the possibility that documents could fall into the wrong hands.
There are numerous free software tools available for file sharing. However, they do not always provide the features larger organizations require to be in compliance with regulations for compliance and adhere to security standards. Furthermore certain tools might not offer an all-encompassing approach to protecting documents, or they may have issues with data retention and other aspects of security for files.
Nuclino is an easy-to-use and unified workspace that enables teams to collaborate in real-time on documents, spreadsheets and slides. It automatically backups and secures all content with bank-level AES-256 bit encryption both in the process and in the rest of it and provides a complete audit trail. You can also create private folders or workspaces that are only accessible to a select group of users based on their role. This lets you determine who is able to access your content and when.